| Centers for Medicare and Medicaid Services (CMS) Acquisition Lifecycle (CALM)(This manages the contract acquisition process, including “writing contracts, tracking milestones, and performing contract audits.”)* |
Vendor name, address, phone number, taxpayer ID number, employer ID number etc. |
Amy Gleason, Luke Farritor, Edward Coristine, Marko Elez, Aram Moghaddassi, Rachel Riley |
| CMS Healthcare Integrated General, Ledger Accounting System (HIGLAS)(This is one of HHS’s central accounting systems.) |
SSN, Name, DOB, Financial account information, taxpayer ID, Health insurance claim, employee ID number, salary |
Luke Farritor, Edward Coristine, Marko Elez, Aram Moghaddassi |
| CMS Integrated Data Repository Cloud (IDRC)(This is a “high-volume data warehouse integrating Medicare claims” with data from patients and healthcare providers.) |
SSN, name, date of birth, email address, phone numbers, mailing address, medical records number, medical notes, health insurance claim number (HICN), unique physician, identification number (UPIN), race, sex, diagnosis, codes, procedure codes, user credentials |
Luke Farritor, Edward Coristine, Marko Elez, Aram Moghaddassi, Zachary Terrell |
| NIH ES Electronic Research Administration (eRA)(This is the NIH’s system for processing research grant applications.) |
SSN, name, date of birth, email address, mailing address, phone numbers, education, records, disability, persistent, digital identifiers, disadvantage background, user credentials, current position, affiliated organization, sex, demographic, information, professional, performance, and provincial history, service, payback obligation, financial data, employment data |
Luke Farritor |
| NIH ES NIH Business System (NBS)(This includes “the general ledger, finance, budget, procurement, supply, travel, and property management systems.”) |
SSN, name, email address, phone numbers, financial accountant, information, employment status, taxpayer ID, employee ID number |
Luke Farritor, Rachel Riley |
| OS ASA OHR Enterprise Human Capital Management (EHCM) Investment(This is used by HHS to process its internal “personnel actions” and “administer benefits” to its employees.) |
SSN, name, email address, phone numbers, certificates, education, records, military status, date of birth, photographic, identifiers, mailing address, financial account information, employment status, user credentials |
Luke Farritor (admin, read only), Zachary Terrell, Rachel Riley (read only) |
| OS ASA PSC Payment Management System (PMS)(This is “a shared service provider and a leader in processing grant payments for the federal government.”) |
SSN (limited, used as TIN), name, email address, phone numbers, taxpayer ID, mailing address, financial account information, user credentials |
Luke Farritor (admin), Zachary Terrell, Rachel Riley |
| OS ASFR Grant Solutions(This is “a grants management services provider.”) |
Taxpayer ID, user credentials, email address, mailing address, name, phone numbers, employer ID number |
Luke Farritor, Zachary Terrell, Conor Fennessy, Jeremy Lewin, Rachel Riley, Aram Moghaddassi |
| OS ASFR HHS Consolidated Acquisition Solution(This manages purchase requests and business transactions across HHS, with the exception of CDC.) |
SSN, name, email address, phone numbers, education, records, taxpayer, ID, mailing address, financial account information, legal documents, user credentials |
Luke Farritor, Conor Fennessy, Rachel Riley |
|
National Directory of New Hires (2025 draft): SSN, date of birth, name, mailing address, military status, employment status |
Marko Elez, Aram Moghaddassi (both deactivated) |
| Integrated Contracts Expert (ICE) system at CDC(This is HHS’s accounting system specific to the CDC.) |
SSN, name, email address, employer ID number |
Luke Farritor |
| Acquisition, Performance and Execution (APEX) system at CDC(This is a platform for the CDC to procure private sector contracts and work.) |
SSN, name, email address, employment, status, employer ID number |
Luke Farritor |
| Grants.gov(This is a platform for people and organizations to apply for government grants.) |
SSN, taxpayer ID, user credentials, email address, education, records, mailing address, name, phone numbers, financial account info, others – chartno., TIN, DUNS, provider license number |
Luke Farritor (admin), Conor Fennessy |
| Unaccompanied Alien Children (UAC) ACFUnaccompanied Children Portal(This houses the information about unaccompanied children that is collected by Customs and Border Protection after the children are apprehended.) |
Manages a large amount of information, including personal information, medical notes, educational information, and sponsorship information. There are four major groups of individuals:1. UCs — information includes: name, DOB, a number, photographs, biometrics, medical notes, country of birth, education, information, progress reports.2. Sponsors — information includes: name, DOB, SSN, email address, drivers license number, passport number, phone number(s), mailing address, financial account information, employment, status, and income information, legal documents, marital status, gender, country of residency3. Sponsor’s household — information includes: names, DOBs, gender, age, and relationship to UC4. System users — name, email address, phone number, fax number, mailing address, username, password, and roll/privileges |
Kyle Schutt |
| Component: Financial Business Intelligence Systems (FBIS)Name of ATO Boundary: Unified Financial Management System (UFMS) Portfolio(The FBIS “retrieves, combines, consolidates, and reports data from the core financial system.” The UFMS is one of the three major core accounting systems at HHS.) |
SSN, taxpayer ID, email address, mailing address, name, phone numbers, financial account info, others – chart no., TIN, DUNS, provider license number |
Zachary Terrell, Rachel Riley |
| Business Intelligence Information System-Cloud (BIIS-C)(This houses HHS “payroll, time and attendance, personnel, and recruiting data.”) |
SSN, mother, maiden name, user credentials, email address, date of birth, mailing address, name, phone numbers, military status, employment status, financial account info |
Rachel Riley |
| HRSA Electronic Handbooks(This platform lets officials sign documents that create binding government contracts.) |
Name, email address, phone number numbers, taxpayer ID, mailing address, user credentials, others – fax no. |
Zachary Terrell, Jeremy Lewin, Conor Fennessy |
| Unified Financial Management System UFMS(This is HHS’s “integrated department-wide financial management system.”) |
SSN, taxpayer ID, email address, mailing address, name, phone numbers, financial account info, other – HHSID |
Zachary Terrell, Rachel Riley |
| NIH Workforce Analytics Workbench (WAW)(This lets users examine “current and historical NIH workforce data,” including headcount and retirement information.) |
NIH Workforce Insights – FTE counts, HR actions, etc. |
Rachel Riley |
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